Privacy Policy for Freelance Bookkeeping, LLC
Last Updated: February 26, 2025

At Freelance Bookkeeping, LLC, we are committed to protecting the privacy and confidentiality of your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you interact with our website (www.freelancebookkeepingne.com), use our services, or contact us. By using our services, you agree to the practices described in this policy.

1. What Personal Information Do We Collect?

We may collect the following types of personal information:

• Contact Information: Your name, email address, phone number, and mailing address, provided through our website forms, emails, or direct communication.
  

• Financial Information: Details necessary for bookkeeping services, such as bank account information, tax documents, invoices, and other financial records, provided by you or your business.
  

• Usage Data: Information about how you interact with our website, including IP addresses, browser type, and pages visited, collected via cookies or analytics tools (e.g., Google Analytics).
  

• Communication Data: Information from emails, phone calls, or other correspondence with us.
  

We only collect data that is necessary to provide our bookkeeping services or comply with legal obligations.

2. How Do We Collect Your Information?

We collect personal information in the following ways:

• Directly from You: When you fill out forms on our website, contact us via email or phone, or provide documents for bookkeeping services.
  

• Automatically: Through cookies and similar technologies when you visit our website.
  

• Third Parties: From third-party services you authorize us to access (e.g., accounting software, payment processors) to perform bookkeeping tasks.
  

3. How Do We Use Your Information?

We use your personal information for the following purposes:

• To provide and manage our bookkeeping services, including processing financial records, preparing reports, and ensuring accuracy.
  

• To communicate with you about your account, services, or updates.

• To comply with legal obligations, such as tax regulations or data protection laws.
  

• To analyze website usage and improve our services (e.g., through anonymized analytics).
  

• To prevent fraud or unauthorized access to your data.
  

4. Do We Share Your Information?

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as described below:

• Service Providers: We may share data with trusted third parties (e.g., accounting software providers, payment processors, or IT support) to deliver our services. These parties are bound by confidentiality agreements and must only use your data as instructed.
  

• Legal Requirements: We may disclose information if required by law, regulation, or to protect the rights, property, or safety of Freelance Bookkeeping, LLC or others.
  

• Business Transfers: If Freelance Bookkeeping, LLC is involved in a merger, acquisition, or sale, your information may be transferred as part of that transaction, but we’ll notify you beforehand.

5. How Do We Protect Your Information?

We implement reasonable security measures to protect your personal information from unauthorized access, use, or disclosure. These include:

• Secure file storage (e.g., encrypted cloud services for financial data).
  

• Password protection and access controls for our systems.
  

• Regular security assessments and updates to our practices.
  

However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

6. How Long Do We Keep Your Information?

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law (e.g., tax retention periods, typically 7 years for financial records in the US). After this period, we will securely delete or anonymize your data.

7. Your Rights Regarding Your Information

Depending on your location, you may have certain rights regarding your personal data, including:

• The right to access, correct, or delete your personal information.

• The right to restrict or object to processing.
  

• The right to data portability (e.g., receiving your data in a structured format).
  

• The right to withdraw consent (if processing is based on consent).
  

To exercise these rights or ask questions, contact us at lance@freelancebookkeepingne.com or 603-311-1041.

8. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your experience and collect usage data. You can manage cookie preferences through your browser settings, but note that disabling cookies may affect website functionality. For more details, contact us.

9. International Data Transfers

If you are located outside the United States, your data may be processed in the US, where data protection laws may differ. We ensure adequate safeguards are in place to protect your information, such as standard contractual clauses for data transfers.

10. Children’s Privacy

Our services are not directed at individuals under 18. We do not knowingly collect personal information from children. If you believe we have collected such data, please contact us to have it removed.

11. Changes to This Privacy Policy

We may update this policy periodically to reflect changes in our practices or legal requirements. We’ll notify you of significant changes via email or by posting the updated policy on our website with a new “Last Updated” date.

12. Contact Us

If you have questions, concerns, or complaints about this Privacy Policy or our data practices, please contact us at:

• Email: lance@freelancebookkeepingne.com
  

• Phone: 603-311-1041
  

• Mail: [425 Lakeside Ave, Laconia NH 03246]

  
  

You also have the right to lodge a complaint with a data protection authority in your jurisdiction if you believe we’ve mishandled your personal information.